Inbox and lead routing
Sort inbound messages, flag urgent work, create tasks, and route new opportunities to the right owner.
Admin systems for busy operators
Less inbox chasing. Fewer dropped follow-ups. Cleaner daily operations.
ClawWorks is an OpenClaw-powered service that builds practical workflow automation for small businesses, solo founders, agencies, and local teams tired of handling the same admin work by hand.
Morning admin queue
Live workflow
New inquiry received
Tag lead, create client record, send intake link.
Appointment tomorrow
Send reminder, attach checklist, update schedule.
Weekly report ready
Collect metrics, format summary, route to owner.
Inbox triageImportant messages surfaced first.
Client intakeForms, files, and next steps organized.
Follow-upsReminders sent before work stalls.
ReportingUseful summaries without spreadsheet digging.
Problems solved
Admin work is rarely hard once. It is expensive because it repeats.
Most small teams do not need another dashboard. They need routine tasks to move without constant attention: emails sorted, leads routed, reminders sent, status changes tracked, and client updates logged in the right place.
ClawWorks looks for the recurring handoffs that cost you time every week, then turns them into dependable workflows that match how your business already runs.
Services
Workflow builds for the admin tasks that keep stealing your day.
Client intake systems
Capture client details, confirm next steps, and keep onboarding organized from the first message.
Appointment reminders
Reduce no-shows with reminder sequences, prep checklists, calendar updates, and follow-up prompts.
CRM and task updates
Keep records current after calls, forms, emails, and completed tasks so your pipeline stays readable.
Follow-up and review tracking
Create reminders, surface overdue touchpoints, request reviews, and keep client communication from going stale.
Owner reporting
Turn scattered activity into weekly snapshots: open leads, overdue tasks, upcoming appointments, and operational bottlenecks.
How it works
A practical build process, not a giant transformation project.
1
Audit the repetitive work
We map the tasks you repeat weekly and identify which ones are worth systemizing first.
2
Design the handoff
We define triggers, approvals, routing rules, exception handling, and where each update belongs.
3
Build and test
We launch the workflow in a controlled way, test edge cases, and keep human review where it matters.
4
Document and improve
You get a simple operating guide, update notes, and a backlog of future workflow improvements.
Use cases
Built for small teams that need reliable operations without another hire.
Local service businesses
Route leads, confirm appointments, send reminders, request reviews, and track job status.
Agencies and studios
Organize intake, assign tasks, collect assets, follow up on approvals, and prepare client updates.
Solo founders
Keep inboxes, leads, tasks, notes, and weekly priorities from becoming a pile of loose ends.
Starter packages
Start with one workflow. Expand once it proves useful.
Workflow Audit
$250 setup
Best for figuring out what should be automated first.
- 60-minute workflow review
- Admin bottleneck map
- Priority automation shortlist
- No monthly upkeep required
Starter System
$750 setup
Then $300/mo upkeep after month one
Best for proving one focused workflow before expanding.
- One core admin workflow
- Setup, testing, and documentation
- First month support included
- Basic monitoring, fixes, and small rule changes
- Clear upgrade path into a larger system
Starter Plus
$1,250 setup
Then $500/mo upkeep after month one
Best for one workflow with active monthly improvement.
- One high-value workflow
- Monthly optimization review
- Light reporting on activity and bottlenecks
- One small enhancement per month
- More active support than Starter System
Operations System
From $3,000 setup
Then from $1,000/mo upkeep after month one
Best when a proven workflow should expand across operations.
- Multiple connected workflows
- Intake, reminders, routing, reporting, and task handoffs
- Owner visibility and documentation
- Ongoing monitoring, fixes, and improvements
- Higher upkeep for heavier volume or complex operations
Resources
Original guides for running a cleaner back office.
How to choose your first admin workflow to automate
Pick the process that saves time quickly without creating operational risk.
Read articleInbox triage rules for small businesses
A simple structure for separating urgent, routine, sales, support, and junk messages.
Read articleThe lean admin stack for client-based businesses
What tools and habits matter before buying another subscription.
Read articleAbout ClawWorks
Small operations deserve systems that feel calm and dependable.
ClawWorks helps owners turn scattered admin routines into clear, documented workflows. The goal is not to replace judgment. The goal is to stop wasting judgment on tasks that can be routed, prepared, formatted, tracked, or reminded automatically.
We work best with businesses that already know their service, but need a cleaner way to handle the repetitive work around customers, calendars, follow-ups, handoffs, and reporting.
Contact
Tell us what admin work keeps repeating.
Email Ethanbrooks0333@gmail.com or use the form to prepare a message with the details of the workflow you want cleaned up.